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A document control system is the process of organizing, routing, tracking, authorizing and distributing all documentation involved in the design, development and manufacturing of products.
- How do you set up a document control system?
- What is a good document control system?
- What is document control and why is it important?
- What are the different control documents?
- What are the 5 basic filing systems?
- What are the 3 types of filing systems?
- What are the skills of a document controller?
- Why do we control documents?
- What is the importance of document control?
- How do you maintain document control?
- What is a document control process?
- Who is responsible for document control?
How do you set up a document control system?
How to start a document control system
- Step 1: Identify documents and workflows. ...
- Step 2: Establish ownership and quality standards. ...
- Step 3: Name and classify documents. ...
- Step 4: Create revision protocols. ...
- Step 5: Manage security and access. ...
- Step 6: Classify and archive documents to ensure version control.
What is a good document control system?
Microsoft SharePoint: Best Overall Document Management System. SharePoint offers comprehensive enterprise content management features. Its excellent collaboration tools allow teams to edit documents simultaneously.
What is document control and why is it important?
Document Control Helps Reduce Errors in Documentation
When teams have quick access to all the data within their company's system, they can reduce the number of errors they make within their documentation. That's because document control systems provide a streamlined pathway for document review.
What are the different control documents?
10 Types of Document Control
- Version Control. Policies and tools for implementing a system of version numbers for documents. ...
- Change Tracking. Policies and tools for tracking change to a document. ...
- Document Tracking. ...
- Reviews & Approvals. ...
- Audit Trail. ...
- Structure & Organization. ...
- Sharing. ...
- Document Lifecycle.
What are the 5 basic filing systems?
There are 5 methods of filing:
- Filing by Subject/Category.
- Filing in Alphabetical order.
- Filing by Numbers/Numerical order.
- Filing by Places/Geographical order.
- Filing by Dates/Chronological order.
What are the 3 types of filing systems?
Filing and classification systems fall into three main types: alphabetical, numeric and alphanumeric. Each of these types of filing systems has advantages and disadvantages, depending on the information being filed and classified. In addition, you can separate each type of filing system into subgroups.
What are the skills of a document controller?
A Document Controller should be highly organized and work well in fast-paced environments. Their communication skills should be excellent and they must be able to multitask. Reliability and attention to detail are also important traits.
Why do we control documents?
to ensure that documents remain legible and readily identifiable, to ensure that documents of external origin are identified and their distribution controlled, and to prevent the unintended use of obsolete documents, and to apply suitable identification to them if they are retained for any purpose."
What is the importance of document control?
Document control systems should play an important role in identity and access management, by protecting sensitive documents from exposure to the wrong parties. They should also support simplified access when needed by allowing authorized parties to quickly search, find, and retrieve archived and active documents.
How do you maintain document control?
ISO 9001 Requires that you maintain control of documents
- Approve documents for adequacy prior to issue.
- Review, update as necessary, and re-approve documents.
- Identify the changes and current document revision status.
- Make relevant documents available at points of use.
- Ensure the documents remain legible and readily identifiable.
What is a document control process?
Document control procedures set the framework for how documents are approved, updated or amended, how changes are tracked, how documents are published (internally or externally), and how documents are made obsolete. ...
Who is responsible for document control?
Document control specialists are responsible for managing company documents while also ensuring their accuracy, quality and integrity. These specialists help companies adhere to record retention policies, safeguard information and retrieve data more effectively.
